Administrative Assistant Job – Dallas, TX 29082

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Why You’ll Love This Job

Summary

The Administrative Assistant reports directly to the COO and facilitates the efficient operation of the department by performing a variety of clerical and administrative tasks.

Primary Responsibilities

Screen incoming calls and visitors for the office of the TAC Air COO

Maintain multiple travel calendars; maintain and communicate event calendar changes

Coordinate travel arrangements including booking commercial and charter flights, accommodations, ground transportation, prepare itinerary, etc.

Assist in event planning, including catering, setup, accommodations, booking entertainment and assist in travel arrangements for attendees

Prepare agendas and schedules for internal meetings; organize and set up virtual meetings

Assist in preparing of PowerPoint presentations and other items for company meetings

Monitor corporate travel website to ensure best pricing utilization

Prepare and reconcile credit card statements; submit expense reports

Produce letters, documents, presentations, reports and graphics

Reconcile monthly invoices and distribute for verification

Assists staff as needed by inputting data and assisting with various operational systems

Back up receptionist during breaks and time off

Other duties as needed

Essential Skills & Traits

Confidentiality

Customer Service

Data Entry

Dedication

Detail Orientation

English

Initiative

Microsoft Office Suite

Multi-Tasking

Organization

Patience

Persistence

Prioritization

Time Management

Physical Requirements

Ability to read, comprehend, and speak English clearly; ability to see and hear clearly

Ability to sit or stand for extended periods

Ability to occasionally lift and/or move up to 50 pounds


Other Requirements

Two or more years of related administrative experience; aviation or energy industry experience a plus

Proficient in Microsoft Office Suite
Basic understanding of clerical procedures and systems such as recordkeeping and filing

Ability to operate computer and type effectively; ability to write legibly

Exceptional organizational skills and attention to detail

Excellent verbal and written communication skills

Excellent interpersonal and customer service skills

Ability to work independently

Ability to pass drug screen

Education

High School diploma or GED required; advanced degree a plus

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Job Number:29082
Engagement Type:Self Service


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