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Marketing Administrative Assistant Job – Dallas, TX 56765

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Why You’ll Love This Job

The Marketing Administrative Assistant is an active team member in the Marketing Team and is responsible for overseeing the Marketing Department’s administrative tasks.
Primary Responsibilities

  • Act as a liaison between operating groups including management, vendors and the Marketing team.
  • Assist the Marketing team with the organization of short and long term projects/initiatives by establishing and adhering to deadlines.
  • Manage Marketing team’s calendar – organize/schedule meetings and sending the team reminders.
  • Coordinate distribution and delivery of branded items to all company locations.
  • Organize and maintain all marketing collateral.
  • Update databases and spreadsheets with new information.
  • Monitor online customer questions and forward to appropriate department.
  • Collaborate with the Marketing team to brainstorm new creative ideas to promote the company brand.
  • Conduct market research relevant to the company’s industry.
  • Other administrative duties as needed.
Essential Skills & Traits

  • Clerical
  • Collaboration
  • Communication
  • Customer Service
  • Data Entry
  • Dedication
  • Detail Orientation
  • Email Marketing
  • English
  • Event Planning
  • Initiative
  • Listening
  • Loyalty
  • Marketing
  • Microsoft Office Suite
  • Multi-Tasking
  • Organization
  • Patience
  • Problem Solving
  • Research
  • Time Management
  • Vendor Management
  • Writing 

Physical Requirements

  • Ability to see and hear clearly
  • Ability to read, comprehend, and speak English clearly
  • Ability to sit for extended periods

 Other Requirements

  • 10 years of past administrative support experience
  • Ability to operate computer and type effectively
  • Ability to write legibly
  • Ability to pass drug screen

 Education

  • High school diploma or GED
  • Bachelor degree preferred in Marketing or Communications

Apply Now

Job Number:56765
Engagement Type:Self Service

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Marketing Manager Job – Dallas, TX 56761

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Why You’ll Love This Job

The Marketing Manager will plan and implement strategic marketing communications, content development, advertising campaigns, business building projects and corporate sales events through internal and external resources to meet corporate plans and deliver on annual goals.
Primary Responsibilities

  • Manage and execute marketing communication responsibilities as assigned for TAC, TAC Air and TACenergy.
  • Organize and manage daily the marketing team communication with key constituents across the organization.
  • Provide strategic thinking to corporate communication tools including email marketing, social media marketing, internal newsletter, company blog and public relations materials.
  • Write, design and develop a wide range of communication pieces such as media releases, press announcements, merchandising POS, online content; blog, social media, digital advertising, SEO/SEM.
  • Organize and maintain marketing database.
  • Provide leadership to internal and external events, meetings and tradeshows.
  • Lead industry communications reporting and analysis.
  • Serve and actively participate as a leader of strategic marketing thinking across industry affiliate organizations.
  • Support marketing projects as assigned.
  • Other duties as needed
Essential Skills & Traits

  • Adobe Creative Suite
  • AP Writing Style
  • Clerical
  • Collaboration
  • Communication
  • Customer Service
  • Data Entry
  • Decision-Making
  • Dedication
  • Detail Orientation
  • Editing
  • Email Marketing
  • English
  • InDesign
  • Initiative
  • Listening
  • Loyalty
  • Marketing
  • Microsoft Office Suite
  • Multi-Tasking
  • Organization
  • Patience
  • Problem Solving
  • Research
  • Social Media Marketing
  • Time Management
  • Vendor Management
  • Writing

 
Physical Requirements

  • Ability to see and hear clearly
  • Ability to read, comprehend, and speak English clearly
  • Ability to sit for extended periods

 
Other Requirements

  • 7-10  years corporate marketing department or advertising agency experience
  • Experience in General Aviation or Energy (Fuel) Marketing preferred, but not required
  • Ability to pass drug screen

 
Education

  • Bachelor degree preferred in Marketing, Communications, Public Relations or Social Media

Apply Now

Job Number:56761
Engagement Type:Self Service

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Marketing Coordinator Job – Dallas, TX 56763

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Why You’ll Love This Job

The Marketing Coordinator facilitates communications, develops content, and coordinates projects and events to support Company initiatives.
Primary Responsibilities

  • Coordinating and executing daily communications, needs, project timelines and expectations
  • Developing original content for social media platforms, website, direct mail, and print advertisements
  • Writing, designing, and distributing Company newsletter in AP Style in timely manner
  • Assisting in development of communication such as media releases, press announcements, and online content
  • Drafting and implementing public relations materials and strategic communication through email and social media campaigns
  • Assisting in the preparation of marketing plans; writing, planning and organizing presentations
  • Managing reports and analysis of industry communications
  • Assisting with the planning, coordinating, and managing of meetings, events, and trade shows
  • Maintaining promotional materials inventory; managing and maintaining content and contact databases
  • Monitoring industry news; submitting reports on emerging trends
  • Coordinating and reporting branded items  from idea through distribution
  • Updating calendars; preparing administrative tasks
  • Other duties as needed
Essential Skills & Traits

  • Adobe Creative Suite
  • AP Writing Style
  • Clerical
  • Collaboration
  • Communication
  • Customer Service
  • Data Entry
  • Dedication
  • Detail Orientation
  • Editing
  • Email Marketing
  • English
  • Event Planning
  • InDesign
  • Initiative
  • Listening
  • Loyalty
  • Marketing
  • Microsoft Office Suite
  • Multi-Tasking
  • Newsletter Creation
  • Organization
  • Patience
  • Problem Solving
  • Research
  • Social Media Marketing
  • Time Management
  • Vendor Management
  • Writing

 
Physical Requirements

  • Ability to see and hear clearly
  • Ability to read, comprehend, and speak English clearly
  • Ability to sit for extended periods

 
Other Requirements

  • 1-3 years of past work experience as a marketing coordinator or similar role
  • Ability to operate computer and type effectively
  • Ability to write legibly
  • Ability to pass drug screen

 
Education

  • High school diploma or GED
  • Bachelor degree preferred in Marketing or Communications

Apply Now

Job Number:56763
Engagement Type:Self Service

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Administrative Receptionist Job – Dallas, TX 55596

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Why You’ll Love This Job


The Administrative Receptionist facilitates the efficient operation of the front desk by performing a variety of clerical and administrative tasks. This position supports multiple divisions/companies within the organization.

  • Deliver exceptional customer service in a professional and polished manner

  • Perform a variety of administrative and office tasks including copying, faxing, shredding, etc.

  • Produce letters, documents, presentations, reports, labels and graphics as needed

  • Prepare and reconcile credit card statements; submit expense reports

  • Reconcile monthly invoices and distribute for verification

  • Update company reference documents and distribute to staff

  • Receive visitors at the front desk by greeting, welcoming, directing and announcing them appropriately

  • Answer, screen and forward incoming phone calls; record detailed messages and delivery promptly

  • Maintain reception area and all common areas in a clean and tidy manner at all times; submit work orders and coordinate access with building maintenance

  • Assist in maintaining security access by issuing and collecting access cards; monitor visitor logs and validate parking

  • Assist in event planning, including catering, setup, and breakdown

  • Prepare and breakdown boardroom and other conference rooms for internal meetings; organize, set up, and test connectivity

  • Receive, sort, and deliver daily mail and packages

  • Order and maintain inventories of office equipment and supplies; restock breakrooms and copiers

  • Consistently review processes and procedures; document changes for improvements

  • Identify areas of improvement and keep immediate Supervisor well-informed of office operations

  • Assist other departments with various projects and administrative tasks as needed

  • Other duties as needed

Essential Skills & Traits

Confidentiality

Customer Service

Data Entry

Dedication

Detail Orientation

English

Initiative

Microsoft Office Suite

Multi-Tasking

Organization

Persistence

Prioritization

Time Management


Physical Requirements

Ability to read, comprehend, and speak English clearly; ability to see and hear clearly

Ability to sit or stand for extended periods

Ability to occasionally lift and/or move up to 50 pounds


Other Requirements

High School diploma or GED required; advanced degree a plus

Two or more years of related administrative experience; aviation or energy industry experience a plus

Proficient in Microsoft Office Suite

Basic understanding of clerical procedures and systems such as recordkeeping and filing

Ability to operate computer and type effectively; ability to write legibly

Exceptional organizational skills and attention to detail

Excellent verbal and written communication skills

Excellent interpersonal and customer service skills

Ability to work independently

Ability to pass drug screen

Apply Now

Job Number:55596
Engagement Type:Self Service

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Supply & Logistics Coordinator Job – Dallas, TX 53223

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Why You’ll Love This Job

The Supply & Logistics (S&L) Coordinator analyzes and manages the fuel delivery process from accepting orders, dispatching, sourcing, troubleshooting, and general customer service. S&L Coordinators monitor inventory, transportation, allocation, and pricing using internal and third- party software systems specifically designed to manage logistical functions.
Essential Functions

  • Coordinate fuel orders to ensure best sourced and on-time deliveries.
  • Follow instructions set by Sales, Trading, and/or Credit in the customer’s dispatch notes.
  • Troubleshoot loading issues while mitigating additional costs to the company. Communicate issues to appropriate departments when necessary.
  • Analyze sourcing opportunities to optimize the company’s purchases by routinely checking freight rates, arbitrages, market moves, day deals, and more.
  • Provide a high-level of customer service and support via phone or electronic communication. Maintain a helpful and pleasant demeanor even during difficult situations.
  • Cultivate and manage relationships with counterparties including customers, carriers, third party logistics, and suppliers.
  • Monitor select customer inventory and schedule deliveries according to the appropriate strategy (just in time, keep fill, market-driven, etc.).
  • Navigate supplier websites to locate product allocations, carrier clearances, Bill of Ladings, and loading information. Perform Global Product Overrides (GPO) and carrier clearance requests when necessary.
  • Locate customer information using the company’s systems including, but not limited to, account number, contacts, invoice/order numbers, location information, credit lines and balance, freight rates, and quoted price.
  • Maintains good records and notes for orders using the Incident Reporting and Rolled/Retained Loads database.
  • Validate customer demurrage claims and authorize a Demurrage Retain Release number when approved.
  • Resolve retained loads with the support of the Sales team quickly and efficiently.
  • Generate daily supply and demand reports for regions that require additional oversight.
  • Follow up with carriers when deliveries appear to be approaching the end of the delivery window without loading.
  • Other duties as needed

Competency

  • Understand and possess the ability to use business and industry software solutions including Microsoft Office core suite, ADDS E3, DTN TABS, and internal software.
  • Must be capable of setting priorities and working under pressure.
  • Understand and utilize customer-specific ordering processes.
  • Capable of managing multiple email inboxes to ensure quick responses to coworkers, customers, and other counterparties.
  • Ability to work well with team members and other departments.
  • Understanding of the organizational chart to successfully direct calls and inquiries.
  • Ability to use phone system to successfully enter/exit the call queue, place short holds, and transfer calls.

Qualifications

The S&L Coordinator position is entry-level and requires little to no prior work experience.

  • High School graduate; Associate’s Degree or higher preferred.
  • Some work experience preferred but not required.
  • Collaborative, adaptive, and professional.
  • Ability to pass drug screen.

Schedule

The S&L Coordinator is an hourly position with varied hours. The department operates 24/7/365 with at least one person on shift. Shifts are fairly fixed by employee with designated nights and weekend personnel. Each S&L Coordinator has the ability to cover other shifts when needed.

Apply Now

Job Number:53223
Engagement Type:Self Service