Why You’ll Love This Job
The Administrative Receptionist facilitates the efficient operation of the front desk by performing a variety of clerical and administrative tasks. This position supports multiple divisions/companies within the organization.
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Deliver exceptional customer service in a professional and polished manner
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Perform a variety of administrative and office tasks including copying, faxing, shredding, etc.
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Produce letters, documents, presentations, reports, labels and graphics as needed
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Prepare and reconcile credit card statements; submit expense reports
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Reconcile monthly invoices and distribute for verification
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Update company reference documents and distribute to staff
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Receive visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
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Answer, screen and forward incoming phone calls; record detailed messages and delivery promptly
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Maintain reception area and all common areas in a clean and tidy manner at all times; submit work orders and coordinate access with building maintenance
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Assist in maintaining security access by issuing and collecting access cards; monitor visitor logs and validate parking
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Assist in event planning, including catering, setup, and breakdown
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Prepare and breakdown boardroom and other conference rooms for internal meetings; organize, set up, and test connectivity
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Receive, sort, and deliver daily mail and packages
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Order and maintain inventories of office equipment and supplies; restock breakrooms and copiers
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Consistently review processes and procedures; document changes for improvements
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Identify areas of improvement and keep immediate Supervisor well-informed of office operations
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Assist other departments with various projects and administrative tasks as needed
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Other duties as needed
Essential Skills & Traits
Confidentiality
Customer Service
Data Entry
Dedication
Detail Orientation
English
Initiative
Microsoft Office Suite
Multi-Tasking
Organization
Persistence
Prioritization
Time Management
Physical Requirements
Ability to read, comprehend, and speak English clearly; ability to see and hear clearly
Ability to sit or stand for extended periods
Ability to occasionally lift and/or move up to 50 pounds
Other Requirements
High School diploma or GED required; advanced degree a plus
Two or more years of related administrative experience; aviation or energy industry experience a plus
Proficient in Microsoft Office Suite
Basic understanding of clerical procedures and systems such as recordkeeping and filing
Ability to operate computer and type effectively; ability to write legibly
Exceptional organizational skills and attention to detail
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Ability to work independently
Ability to pass drug screen
